Housing and Facilities Program Assistant

CASA’s Housing and Community Facilities Department is seeking an experienced individual to assist in all aspects of housing and facilities development.   Primary tasks include assisting Housing Program managers with a wide array of assignments related to development, including research, preparing forms and budgets, compiling data, preparing reports, overseeing Davis Bacon and other duties as assigned.  Position requires two years previous experience working in an office setting and requires proficiency Microsoft office suite, word processing, excellent oral/written communications skills and the ability to prioritize and handle multiple tasks.  

ORGANIZATIONAL BACKGROUND

Community And Shelter Assistance Corporation (CASA of Oregon) is a statewide nonprofit housing and community development corporation specializing in affordable housing and community facilities development, administration of individual development account programs (IDAs) and the formation of cooperatives for manufactured housing park purchase.  

POSITION OBJECTIVE

The primary goal of the Housing and Facilities Program Assistant is to assist the Housing and Facilities Director and Managers in the development of affordable housing and facilities.

 

POSITION SUMMARY:

The Housing Program Assistant (HPA) assists with a wide array of assignments related to housing and community facilities development, including research, preparing forms and budgets, compiling data, preparing reports, overseeing Davis Bacon and green building requirements, and other duties as assigned.  

 

The Housing and Facilities Program Assistant receives direction from Housing and Facilities Managers but reports directly to the Housing and Facilities Development Director.  

FLSA Status: Non-exempt

 

RESPONSIBILITIES:

  • Assist with the preparation of grant applications

  • Acquire & prepare various forms and documents;

  • Conduct outreach and surveys of families;

  • Assist Housing Managers plan projects and perform necessary tasks;

  • Prepare program reports for funders and the public;

  • Support administration of Davis Bacon & Prevailing Wage Rate requirements for projects;

  • Periodically take on new projects to support development team and agency;

  • Assist in planning and coordination of office and department sponsored conferences and retreats;

  • Assist the Housing Managers and Housing Director in collecting and reporting on program data;

  • Aid in developing marketing material content for Communications Coordinator;

  • Develop and maintain databases for contacts and projects;

  • Record and distribute meeting minutes and notes;

  • Coordinate travel and training logistics, including quarterly socials and annual partner trainings;

  • Commitment to working in a multi-cultural/multi-lingual environment;

  • Handle document reproduction and compiling for in-house and sponsor records;

  • Other duties as assigned.

QUALIFICATIONS:

Education: Associate Degree or Bachelors Degree preferred.

Experience: Two to three years experience in real estate development

  • Familiarity with the operations and management of non-profit organizations;

  • Capacity to work independently with minimal supervision;

  • Good organizational and interpersonal skills;

  • Effective oral and written communication skills;

  • Knowledge of and proficiency in computer programs, including but not limited to: Google Applications (Gmail, Docs, Sheets),Microsoft Office Suite (Word, Excel, PowerPoint, Publisher), etc.

  • Experience working in a database;

  • Knowledge of how to operate printer, copier, and fax machine;

  • Excellent phone and email etiquette;  

  • Bilingual skills a plus;

WORKING CONDITIONS

CASA of Oregon is located in Sherwood, Oregon, fifteen miles southwest of Portland.  Normal office hours are 8:30 am to 5:00 p.m., Monday to Friday.  Employee must be able to sit for long durations of time and be comfortable working in an open office environment. Evening and weekend work may be periodically required.  A driver’s license and access to transportation are required.  Travel to statewide locations is necessary and may require overnight stays. Appropriate attire for work environment whether in office, at meetings or on the construction site required. CASA of Oregon values people who work hard and think outside of the box. We support our staff through development opportunities, leadership training and setting aside time for social interaction. CASA of Oregon embraces diversity and is an equal opportunity employer.

Send letter of interest with resume to jobs@casaoforegon.org

 

Application deadline:  August 24, 2017

 
Opportunity Posted Date: 
Wednesday, July 19, 2017
Apply by Date: 
Thursday, August 24, 2017 - 5:00pm